Top 5 Benefits of Unified Communications

Submitted by Dave Casey, Westron Communications

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It’s a question we hear frequently: what benefits will we really see from embracing unified communications?

At the outset, most unified communications (UC) strategies seem rather touchy-feely. It can be difficult for the layperson to immediately grasp the true, measurable benefits of UC, much less the softer, less-obvious ones. After all, this is a completely different way of looking at how your team members communicate with customers, vendors and each other.

Here’s a short rundown of the top five benefits of UC. Consider how these could revolutionize your business:

  1. Improved productivity. Right now, you might have an office phone, a personal mobile phone, a business mobile phone, and two or three email accounts. Not to mention a fax line, a Facebook account, IM handles and more. With a solid Unified Communications strategy, you no longer have to chase after all of these accounts and actively manage them in different venues. Instead, you can seamlessly transition from one mode of communication to another in a single interface. Emails and phone calls follow you, instead of you chasing them. Because it’s easier and less time-consuming to manage communication, the quality of communication increases. Soon, you’ll find customers and team members alike reveling in the benefits.
  2. True mobility. More than ever, team members are on the go. Some travel, others work at clients’ sites, while still others maintain a home office or branch office. With UC, it’s easier than ever to get access to all of your communications systems – remotely or on site. No more missed calls or blocked emails.
  3. Working together – effectively. Team members can collaborate in a number of different ways. For example, at businesses that have embraced instant messaging, co-workers enjoy immediate access to the information they need most. With the click of a mouse, an instant message with another team members or customer can be transformed into a phone conversation or a conference call. Team members can more easily share data, documents and ideas. In fact, they can even work on a document together, from different locations. This seamless teamwork eliminates misunderstandings, does away with multiple drafts of the same documents, and improves efficiency.
  4. Long-term cost savings. For most organizations, IT staff members spend a great deal of time managing email, telephony and other communications systems. With Unified Communications, these important communications tools can be managed as a single entity. This reduces the cost of both hardware and software, while also reducing the labor spent on maintenance. For companies that select hosted UC solutions, the savings are even greater.
  5. Big-company tools for a small-company budget. More than ever, small and mid-sized businesses (SMB) are struggling to maintain their technologies. Everybody wants the high-end software and tools they need to excel at their jobs. Yet they probably have a typically lean SMB budget. UC offers a big bang for the technology buck, elevating the quality and ease of communications to the level seen at large enterprises. The resulting productivity and customer service easily pay for the initial investment.

Read more on this and other articles at Westron Communications.

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Disaster Messaging Basics

Submitted by Will Baccich, CEO Global Data Vault, Inc 

SMS: Text Messaging Gets Redesigned

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We at Global Data Vault are sticklers for disaster planning. And we think you should be too. So we’re sharing this fascinating and valuable white paper by Everbridge, “Message Mapping and the Six Stages of Crisis” that we think is essential for every CEO to read before putting together his/her company’s disaster recovery plan.

Think back to any emergency you’ve ever encountered. You’ll note there’s a beginning, middle and end, and how you reacted or took action in each of those scenarios is distinctly different. Planning ahead and anticipating those various scenarios is integral to keeping your business afloat during times of extreme crisis.

The folks at Everbridge have made Message Mapping and Crisis analysis a near science. They break down crisis even further into six stages. According to Robert C. Chandler, Ph.D., internationally renowned crisis communication expert, they are: 1) warning, 2) risk assessment, 3) response, 4) management, 5) resolution, and 6) recovery.

The key, obviously, is to anticipate what crisis you may encounter and develop your message map prior to the unfortunate event ever happening.

Why Create These “Planned message maps”? Message Maps:

  • Eliminate the potential for dissemination of incorrect information
  • Reduce rumors
  • Meet elevated information demands
  • Ensure the right message reaches the public
  • Reassure those affected of an organization’s ability to handle a disaster

Creating a message mapping strategy takes time, energy, and resources — and because there isn’t an immediate need, often get slated lower and lower on the priority list. Despite the many resources required to put a disaster plan in place, they can save lives, company assets, and organizational reputations. In the long run, it is economically more effective to take the time and resources to ensure excellent preparation.

Click here to read full article.

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Good business brokers never graduate from the school of hard knocks

Submitted by Trista Perot, Business Broker, TPG Business Services

A recent post of mine cited an article stating62 reasonswhy a seller would hire a

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business broker to help them transition their company to a new owner. I’m highlighting each reason with additional insight.

Reason #9: Business brokers and advisors have broader third-party prospective from done deals and failed deals

When I got in this business, I used to hate to hear more seasoned brokers say over and over, “you’ve got to get your nose bloodied.” Like it or not, it’s true. I have always said this business of selling businesses is learned at the school of hard knocks.

Like wisdom comes with old age, the more deals you’ve done, the better you are at selling companies. And I can promise you without hesitation that EVERY single deal is unique and different in it’s own right. There hasn’t been one that I didn’t walk away smarter having been involved with it. That even goes for the deals that blew up – and I hate those. They sting the most, but learning from failure is where greatness lies.

Business brokers are tight-knit. Sharing those failures with our peers is another sure fire way to learn what deal-bombs to anticipate and how to head them off at the pass before they get out of control.

Clients don’t realize that so much of business brokerage is managing people’s expectations. A skilled business broker can bring not only his/her own experience to the table to make sure everyone can manage the obstacles along the way to closing, but relying on the help from our peers is instrumental as well.

If you’re currently looking for an expert business broker, take my advice. Look for one that is involved in their local business broker association. Also, seek one within a business broker group and ask about their office dynamics. The shared knowledge that you’ll tap into will be instrumental in getting your business sold with as few headaches as possible.

For more information follow this link to North Texas Business Broker blog.

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The 5 places Business Brokers find clients

Submitted by Trista Perot, Business Broker, TPG Business Services

A recent post of mine cited an article stating 62 reasonswhy a seller would hire a

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business broker to help them transition their company to a new owner. I’m highlighting each reason with additional insight.

Reason #8: Brokers and advisors enable buyers and sellers to access a broader pool of potential partners

The 5 places Business Brokers find clients:

  1. Business brokers and intermediaries who have been established for some time have built a considerable database of interested buyers AND sellers, (it’s usually correlated – the longer the group has been established, the larger the database). This is a treasure trove of prospects for any new listing to promote to, or to match a buyer looking for a specific opportunity.
  2. The old school way to find clients was to beat the street, leaving notes on business owners doors, or direct mail campaigns by zip code. While many brokers still swear by the tried and true, many other brokers (especially those who have specialized in a particular industry) don’t have to do that any more. If a broker has done a good job, news travels fast (if they did a bad job, it travels faster!) and we are blessed with referrals. These are our favorite type of clients. And because we love them so much, most intermediaries will offer a reward or referral fee if the client has a successful closing. That’s a win-win for everyone!
  3. Seasoned brokers enjoy subscriber and followers to our websites and social media feeds. These folks have qualified themselves already and are shopping for a business or know someone who is.
  4. Also, if your broker is a member of a franchise such as Sunbelt or VR, there’s an internal MLS for all the franchisees to have access to. That’s really nice if your business is relocatable or you’re trying to reach people from out of the area.
  5. And lastly, we have resources of lists that we can seek out potential strategic acquirers (someone in the same industry). These are databases that you, as an individual, wouldn’t pay the subscription rate for but we use them as a course of doing business.

Brokers and intermediaries provide the leverage needed to reach a wide footprint, much wider than on your own. Their pond is big, let them find the right fish for you!

Click here to read more.

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Business Brokers Provide Assistance During Escrow and Closing

Submitted by Trista Perot, Business Broker, TPG Business Services

A recent post of mine cited an article stating62 reasonswhy a seller would hire a

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business broker to help them transition their company to a new owner. I’m highlighting each reason with additional insight.

Reason #4: There are a lot of third-parties involved with the sale of a business: attorneys, CPA’s, lenders, inspectors, appraisers, property management companies, and more. Managing all those parties who have their own agendas can be overwhelming for a novice seller. Intermediaries have a process and flow for how to keep everyone on the same page, and likely have relationships with some of these parties which can speed up the flow of information. Once escrow has been opened, there’s a system to get you to closing effectively. It may not make sense to you, but you have to put faith in your broker that their experience can guide you down the right path, with as few bumps along the way as possible.

In my personal experience, I’ve seen deals tank because steps were taken out of order. For example, I can promise you 9 times out of 10 that putting off talking with the landlord once an offer has been accepted will delay closing. Sometimes considerably. For some reason, Buyers and Sellers do not believe us when we tell them lease negotiations can be the most time-consuming process – especially with a large property management company. And since most of them have favorable lease terms as a contingency, it baffles me why they think that it’s always a slam dunk. Lease delays are one of the most common causes for missing a closing deadline.

Anxiety is high and your business broker has a method to the madness. Following your advisors checklist is a good idea.

For more information on this article and more about selling your business click here.

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Refinancing may not be for everyone

By Anginette Cells Jorrey, Senior Loan Officer, 4 Trust Mortgage Inc.

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Let’s face it, we all want a better interest rate and lower payment on our mortgage. Refinancing is the quickest way to accomplish this. However, it is not the best option for everyone.  Sitting down and speaking with your Lender about your options will provide you with the necessary information to make a well-informed decision.

5 Questions to ask yourself:

Do I have the time to spare?

If you are too busy or stressed out, you might make a mistake, missing something important in the fine print or falling prey to a bad loan. Refinancing should be done with the same extreme thought you put into getting your original mortgage — it’s just as big a decision.

Will I break even or come out ahead?

It’s not possible to predict with complete accuracy whether you will own the home long enough to come out ahead on a refinance, but you can make an educated guess. Since it is possible to lose money on a refinance, it’s important to consider whether you can afford that risk.

Am I disciplined enough to resist rolling other debt into my mortgage?

It might sound like a good idea to pay off some of your other debts by refinancing them into your mortgage. If you take that short-term loan and turn it into a 30-year loan, even at a lower interest rate, you’re likely to end up paying more. You also need to make sure you have the discipline to not build up more debt now that your credit card is paid off.

Am I likely to qualify for the rate I want?

The details of your specific situation, such as your credit score and the type of loan you want to refinance into, will affect the rates available to you. If you don’t qualify for the lowest advertised rates, is it still worthwhile to refinance? If you trust the person who handled your first mortgage, that’s a good place to start your research.

Can I meet today’s tighter lending standards?

You may be stunned by the borrower requirements and documentation requirements to refinance in today’s market. Many lenders will want you to have a high credit score and ask you to provide full documentation of your financial situation, such as recent pay stubs, bank account statements, tax returns and more.

Contact Anginette Cells Jorrey with questions pertaining to refinancing here.

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Why do business owners hire a business broker to sell their company?

Submitted by Trista Perot, Business Broker, TPG Business Services

Poll: Why do sellers hire business brokers instead of trying to sell by-owner?

Image by Getty Images via @daylife

62 reasons are why sellers of small and midsize businesses hire business transfer intermediaries (i.e., business brokers and advisors who specialize in dealmaking on behalf of sellers), according to our poll, conducted in the USA and Canada (plus a few contributors from around the world).

The top reasons are these:

  • Brokers know how to sell businesses; most sellers don’t 24%
  • Seller doesn’t want to be distracted from running business 16%
  • Confidentiality preservation and knowledge of what/when to show buyers 14%
  • Access broker’s database of potential buyers and investors 13%
  • Maximize price buyers will pay for the business 9.%
  • Owner does not know how to find buyers 8.%
  • Prepare owner to sell and prepare business for sale 5.%
  • Broker understands and can depersonalize negotiations 5.%
  • Explain and handhold seller throughout selling process 2.%
  • Owner afraid of trying to sell by-owner 2.%
  • Help buyer obtain financing 2.%
  • Total: 100%

62 Reasons for Sellers Hiring Brokers

1. Access broker or advisor’s database of potential buyers and investors

2. Advertising run and paid by broker

3. Affiliated brokerage or advisory offices may attract more buyers

4. Assistance during escrow/closing

5. Background check on potential buyers run by brokeror advisor

6. Broker or advisor can confer with seller, legal and tax counsel about terms of sale

7. Broker or advisor understands and can depersonalize negotiations

8. Brokers and advisors enable buyers and sellers to access a broader pool of potential partners

9. Brokers and advisors have broader third-party prospective from done deals and failed deals

10. Brokers and some advisors know how to sell businesses; most sellers don’t

11. Business advice re: contracts (exclusive of legal advice)

12.Buyer competition: Create and manage it

13. Coach sellers to answer buyers’ questions and concerns

14. Compensation basis is commission upon sale or partially contingent upon done deal

15 .Compile necessary information about the business

Read more here.

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Walking Through The Cloud

By Guest Blogger Trista Perot

The blistering 107 degree hit me like a sauna as I stepped outside – and
triggered a sick reminder to me to go back and grab a coat because I would need
it.

Right, need it in blistering summer Texas heat?!,But today I was tagging
along with Global Data Vault to tour an impressive new Dallas area data center and it would surely be freezing. Or so I had heard.

If you’ve not ever toured a data center, it’s fascinatingly dull.

Dull because visually, you see row after row of the same colored locked
towers stacked with non-logoed servers and blinking lights. After a few
minutes, the lights become mesmerizing and the landscape is repetitive and
predictable — but the sheer magnitude of all the things you CAN’T see is
appreciably mind-numbing. To be surrounded by the volume of data and technology
passing through those walls faster than the speed of light is a rush for nerds
like me.

Typical Man Trap

Data Centers are highly secure environments. We had to walk through a
“man-trap” (what I wouldn’t have done to get a hold of one of those when I was
in my younger years!) which is basically a series of security check-points. No
one enters a data center without their government-issued ID. The center makes copies and — like it or not, you are forever in their files. Once you pass the
security personnel, there’s a holding area with two doors which can’t both be
open at the same time (insert image of spy flick with frantic hero attempting
escape).

After emerging from the “man-trap” (Yeah, now I just like saying it) at
CoreXchange, you then see an immaculate kitchen, a large conference room and a
staging area for my techie friends to pull out their equipment, get comfortable
on their Wi-Fi and tinker with their server parts.

As we were commencing our tour, in the open hallway, something interesting
happened.

As if on que –

All the lights went out.

Not exactly a rolling blackout – just the utility company struggling on a
day of record demand.

But there are no windows in a data center.

It was really dark.

And I was a little nervous.

But it only lasted for a few seconds, and I expected that there would be a
small army of technicians clamoring to the scene. I wanted to see the
excitement! Sadly, only one person came, we’ll say “with intent” to the data
center floor to see what was up.

That’s because in a data center, they live for this kind of thing. It’s like
– no big deal.

Read more…

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The Threat from Hackers and Implications for Data Protection

By Will Baccich, CEO, Global Data Vault, LLC

If you’re thinking, “No one would want my company information, we’re never going to be a target of a hacker,” you’ll need to get your head examined and prepare for the worst. Hackers are attacking everyone from the little mommy bloggers to the US Government’s top information technology provider.

It’s no longer about IF you get hacked, but when. Everyone is vulnerable to the new breed of hackers prowling the Internet.

If you’re still not convinced, remember back in May when Lockheed Martin suffered an attack on its servers in its gargantuan Gaithersburg data center? That was made possible by an earlier and seemingly unfathomable security breach of RSAs popular public-key cryptography algorithm system that you see hanging from key chains everywhere.

It’s believed that the hackers entered Lockheed Martin’s VPN network which allows employees to connect virtually over any public network (VPN) to the company’s primary servers. Considering they are protecting a repository of US government military information, fighter aircraft details, the naval combat system and the THAAD missile defense, that’s a pretty big freakin’ deal. LM claims to have caught the hack nearly immediately and was able to protect any data loss.

Yep, that’s where your radar should start to blink. Hackers who get a hold of your system can not only wreck havoc on your system, but can cause a tremendous amount of data loss. And every business has data to protect. Including yours.

Lockheed Martin claims they have 1 million “incidents” a day from attacks on their system. There’s a growing sentiment among the blogosphere that Go Daddy is leaving their hosting clients vulnerable to a higher proportion of hack attacks.

And forget your vision of a single guy sitting behind a computer screen and trying to crack into your site. No, the hackers create spiders to search for known vulnerabilities on trusted and seasoned sites to find a back door in.

You’re thinking, “I don’t have any information that they could get a hold of.” Maybe not, but hackers will hijack the site to create thousand of links pointed at other sites to get them to the top of search engine results. And let’s just says that they are most likely not the type of sites you want to be associated with…

So from massive data center security breaches to your own website, it’s more important than ever to employ advanced data protection techniques, back up your encrypted data in more than one location and to do it frequently – not relying on human behavior to do so, but to automate it. So that when you are hacked, you can recover quickly and not face an insurmountable business loss.

To read more articles like this click here.

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Let’s get Xirrus about fixing WiFi problems

Submitted by Brian Brashear, Westron Communications, Inc.

This week I had the opportunity to get away from the Texas heat and travel to the West Coast to attend sales training for Xirrus, a new product for the team at Westron.  Based in Southern California, Xirrus is the leader in High Performance Wireless Networks and goes to market with a very unique approach to solve high density and performance issues for customers who depend on wireless to grow their business and support their clients and employees.

The idea of depending on wireless is a fairly new concept for most.  While Wi-Fi has been around for some time, it is quite often considered a “nice to have” technology for many organizations.  Typically you might find corporate wireless access limitedly deployed in conference rooms and guest areas, or perhaps positioned throughout an organization for coverage…providing access for someone who may need to connect a laptop wherever they may be in the building.  So is this need changing?  It didn’t take long during the course of my trip to confirm that wireless demand is certainly skyrocketing.  I also lived through the problem that this demand is causing.

On my departing flight from DFW, I noticed that Google and Virgin America had partnered  to provide access to their new Chromebook (a Wi-Fi-enabled netbook running Google’s Chrome OS) and free Wi-Fi access on the plane for some flights.  Having this technology available for business and casual travellers is amazing…surfing the “net” at 35,000 feet!  It does point to the fact that the demand is there for connectivity almost everywhere.  While the Chromebooks were nice, almost everyone I came in contact with on the flight already had their own iPad, iPhone, Android, or laptop.  Most had more than one of these devices (including me).

My random sampling is backed up by the sales numbers and activation rates of the Apple devices and other smartphone and tablet manufactures. As of June 2011, it was reported that Apple had sold over 25 million iPads.  This is for a product that was just introduced a little over a year ago.  Google announced earlier this month that there are over 550,000 Android activations…every day!  It is the applications that drive these sales and they are also driving the need for constant connectivity.  Hosted e-mail services, cloud-based business applications, and social networking connectivity (to name a few) are allowing companies to be more available and productive no matter where they are.  To compound the problem, the next generation of workers will scarcely know what to do with an Ethernet cable.  My own kids have well over 10 wireless devices connected at my house (iPhones, gaming consoles, school laptops, etc.).  I suspect this group of future employees and employers will take the demand for mobility and connectivity to different level.

This is where the problem lies.  As these business-critical apps and mobile Wi-Fi devices begin working their way into the corporate network, the wireless infrastructure will start to fail.  In many markets, like Education, it is already happening.   In many K-12 school systems, educational programs that bring in a laptop or tablet for every student, have caused the need for a wireless redesign to support this new demand.   In the past, having “4-bars” on your Wi-Fi was a good indicator of a successful wireless experience.  But when a large group of people congregate and collaborate with these mobile devices, most wireless deployments aren’t designed to deliver the performance users require when an area gets dense with connections.  This problem gets even worse when encryption is implemented, which corporate customers would always do.

Case in point is my hotel experience with Wi-Fi while on my trip.  When I checked in at about 4pm, I immediately connected my laptop wirelessly to the “free” hotel network to check e-mail.  No problems initially, but as the hotel filled up that evening, the service became gradually unusable.  I could no longer browse the internet and I when I tried to print to the network printer in the business center over the Wi-Fi network, it failed even though I always had “4 bars” on my signal meter.  I realize that many hotels are infamous for poor Wi-Fi services, but the issues that they face are the same ones that other businesses will face as hoards of Wi-Fi enabled devices show up and NEED to connect in the building. And it will become nearly impossible to accurately determine where a wireless user will be, since they can connect anywhere.

There is a lot that goes into solving this problem from a product stand point.  As companies are faced with needing to a different approach, a product’s ability to handle high-density user groups will become a key factor in deciding what to deploy because the user landscape is changing so rapidly.  It would have been hard to imagine a couple of years ago that the tablet would become so prevalent in the business world.   In fact, two of Westron’s Unified Communications partners (ShoreTel’s IP Telephony and LifeSize’s High Definition Video Conferencing solutions) have recently brought to market apps for iPads, iPhones and other devices to deliver core voice and video services directly to those endpoints…wherever they are.

I’m excited to have a partner like Xirrus, who will equip Westron to solve these issues for our customers, providing them a robust wireless infrastructure as they migrate towards a changing world where wireless connectivity and performance is truly depended on to compete and grow their business.

To read more click here..

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